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                                      EU General Data Protection Regulation (GDPR)

 Workington & District Camera Club is what’s known as the ‘controller’ of the personal data you provide to us. We will usually collect basic personal data about you like your name, postal address, telephone number and email address. 

 Why we need it

We collect your personal data in connection with specific activities, such as registration or membership requests, competition entries, and events organised by Workington & District Camera Club. We only collect your personal information when you provide it to us directly. 

We will also hold information about you so that we can respect your preferences for being contacted by us.

We will only disclose information to third parties or individuals when obliged to by law and in the following situations:

•         If you have agreed that we may do so.
•         If we submit your images to other named photographic organisations and clubs where your details need to be shared.

We will never sell or rent your personal information to other organisations.

We hold your information only as long as necessary for each purpose we use it.

If you decide not to support Workington & District Camera Club any more or request that we have no further contact with you, we will keep some basic information in order to avoid sending you unwanted materials in the future and to ensure that we don’t accidentally duplicate information.

 What are your rights?

A new data protection law, starting in May 2018, gives everyone a number of very important rights. These are:

•         Transparency over how we use your personal information (right to be informed).
•         Request a copy of the information we hold about you, which will be provided to you      within one month (right of access).
•         Update or amend the information we hold about you if it is wrong (right of             rectification).

•         Ask us to stop using your information (right to restrict processing).
•         Ask us to remove your personal information from our records (right to be 'forgotten').
•         Object to the processing of your information for marketing purposes (right to object).
•         Obtain and reuse your personal data for your own purposes (right to data portability).
•         Not be subject to a decision when it is based on automated processing (automated decision making and profiling).

If you would like to know more about your rights under the data protection law see the Information Commissioners Office website.

Remember, you can change the way you hear from us or withdraw your permission for us to hold your personal data at any time by contacting the Secretary.

This document was last updated: May 2018

Workington & District Camera Club




Data Protection Policy

Workington & District Camera Club is established with the objects set out in its constitution and is a data controller within the UK. 

The personal information referred to in this Policy may include name, distinctions, contact details, affiliations, service records, records of entries to events, and such other information as may be necessary for the effective management of the legitimate interests of the Club  Any person wishing to verify the information held by the Club or, who can correct  or update that information, may apply to the Secretary. 

Workington & District Camera Club collects and uses personal information for several purposes: 

1.      The executive committees of itself and of its members; others who assist those  executive committees; and those offering their services to the Club community e.g. as judges or lecturers. This information is used to facilitate administration and services. The contact details of Club officials allocated to provide particular services may be published generally. 

2.     Workington and District Camera Club website and Facebook presence: 

The website, and the Club Facebook page contain editorial material and may include names of those submitting material for publication. Both sites are accessible to the public and are viewable by anyone.

3.      Other purposes necessary for the conduct of the business of Club. This information is used to satisfy a requested service or a contractual requirement, and may be retained to confirm the outcome. 

4.     Photographers as the creators of Images used in the activities of the Club. This information is managed subject to the General Conditions for Club Competition Events.

Data Retention 

A.      General business records will normally be held for a minimum of ten years. 

B.     Workington & District Camera Club may retain historical archives indefinitely, for example but not limited to, photographic images, records of meetings, awards and other event results. 

This document was last updated: May 2018

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